HR Staff Associate
Job Description
Full Job Description
Position Details
Position Information
Recruitment/Posting Title
HR Staff Associate
Posting Number
24TM0418
Department
Human Resources - Nwk
Overview
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate -Recruitment. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate provides professional and administrative support for the Office of Human Resources.
This position is responsible for and not limited to the following:
- Working closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process
- Supporting HR Liaisons with preliminary review of all employment transactions
- Providing explanations when escalating postings to the Associate Director and Sr. Staff Associate and serving as the HR Liaison between the Newark campus and UHR-Newark
- Creating and analyzing reports, converting data into information to assist with decision-making
- Maintaining relevant spreadsheets and updating departmental databases regularly
- Ensuring alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements
- Collaborating with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements
- Supporting HR-Newark team with preparation, administration, and implementation of projects, events, etc. as required
- Managing, scheduling, maintaining the office calendar, and responding to office emails timely
- Addressing client inquires, acting as a liaison for professional staff, and cooperating with employees throughout the university
- Performing other duties as assigned
The ideal candidate demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs, computer proficiency, and confidentiality.
Rutgers offers a comprehensive benefit program to which this role is eligible. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers offers a comprehensive benefit program to which this role is eligible. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status
Hours Per Week
40
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA
Nonexempt
Position Salary
$40,000 to $45,000
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Salaried 12 Month
Qualifications
Minimum Education and Experience
- Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality.
- Requires two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications
- Experience in higher education preferred
Required Knowledge, Skills, and Abilities
- Requires excellent communication, organizational, interpersonal, and computer skills
- Must be able to perform multiple tasks in a fast-paced environment
- Requires meticulous attention to accuracy and details
- Must be proficient in the use of Microsoft Office, Excel, and PowerPoint
Equipment Utilized
- Internal systems such as Microsoft Office, ROCS, HCM Cloud, and etc.
Physical Demands and Work Environment
- Occasional lifting of 20-30 pounds.
Special Conditions
Posting Details
Posting Open Date
10/08/2024
Posting Close Date
01/06/2025
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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